* For Financial Aid purposes, (W) Withdrawal, (N) Audit, (I) Incomplete and/or (NC) No-Credit grades do not count toward completed credits.

• How the Date of Withdrawal is Determined
• Institutional Refund Policy
• Repayment of Title IV Funds Used to Pay Tuition and Fees (Return of Funds by the School)
• Repayment of Title IV Funds Disbursed in the Form of a Financial Aid Check
• Repayment of Non-Title IV Grant Funds Disbursed in the Form of a Financial Aid Check
• Exception to the "Return of Title IV Funds" Policy
• Post-Withdrawal Disbursements

For students in programs in which an outside entity requires attendance to be taken:

• The last day the student attended a class.

For all other students:

• The date the student notified the Registration Office of the intent to withdraw   -- or --
• The last date of attendance at an academically-related activity if available   -- or --
• If the student did not notify the Registrar's Office of the intent to withdraw, or if a last date of attendance at an academically-related activity is not available, it will be assumed that the student withdrew after completing 50% of the quarter.

For specific details on the institution's refund policy, you can visit the Admissions/Registration Refund Policy page and link to the academic calendar with withdrawal deadlines for current and future quarters.

When students completely withdraw from a class or all classes during the 100% or 50% refund period, tuition and allowable fees are reduced by the amount of the institutional refund. For example, if a student makes a complete withdrawal during an 50% refund period, the student's tuition and allowable fees are reduced by 50%.

Institutional refunds will be used to repay financial aid funds in the following order up to the maximum received in each program: 1) Federal Perkins Loan, 2) Federal Pell Grant, 3) Federal Supplemental Educational Opportunity Grant, 4) NSCC Grant, 5) Tuition Waiver Grant, and 6) Washington State Need Grant.

Under the federal government's "Return of Title IV Funds" policy, students are considered to have "earned" the percentage of their Title IV aid (Federal Perkins Loan, Federal Pell Grant and Federal Supplemental Educational Opportunity Grant) that equals the percentage of the quarter completed (in calendar days). For example, if a student who received $500 of Title IV aid in the form of a financial aid check completely withdraws from classes after completing 10% of the quarter, that student has "earned" 10% ($50) of the Title IV aid that was disbursed in the form of a financial aid check. The remaining $450 is considered to have been "unearned," and the student will owe a repayment of half of the "unearned" funds.

Students who owe a repayment to financial aid funds will receive a bill from the Financial Aid Office and should make their payment to the Financial Aid Office. To retain eligibility for financial aid, students must do one of the following within 45 days of the date of their bill: (1) make payment in full, or (2) make satisfactory repayment arrangements. If the student has not repaid or made satisfactory repayment arrangement within 45 days, the overpayment will be reported to the NSLDS and referred for collection to the Department of Education.

Students who receive NSCC Grant and/or State Need Grant funds in the form of a Financial Aid check and who withdraw (officially or unofficially) prior to the end of the quarter, will have the following calculation performed to determine if they owe a repayment:

• The student's total indirect (non-institutional) costs will be multiplied by the percentage of aid earned as determined by the federal Return of Title IV calculation.
• The resulting amount is subtracted from the total grant funds disbursed in the form of a financial aid check. This amount is the total repayment amount.
• The following are subtracted from the total repayment amount above:
  • any tuition owed to the college and billed to the student as a result of the Return of Title IV funds calculation.
  • any federal repayment amount the student owes due to the Return of Title IV funds calculation (before the 50% reduction).
  • any repayment to the NSCC Grant program (if the student received both NSCC Grant and State Need Grant funds in the form of a check).
• The balance will be multiplied by 50% to determine the repayment amount. If the amount is less than $50 or negative there is no repayment.

If a student whose tuition and fees are paid in full withdraws from all of his/her classes after 60% of the quarter (in calendar days) has passed, the Return of Title IV Funds policy does not apply. The student will not owe money back to cashiering, nor will he/she owe a repayment to financial aid funds for Title IV aid received in the form of a financial aid check. For the 2006/2007 academic year, students who withdraw or stop attending classes on or before the dates listed below may be required to repay a percentage of the tuition paid and cash disbursed.

Fall Quarter 2007   —   November 11, 2007
Winter Quarter 2008   —   February 19, 2008
Spring Quarter 2008   —   May 15, 2008
Summer Quarter 2008   —   July 28, 2008

Students who are eligible to receive Title IV aid, but who did not receive their aid prior to making a complete withdrawal, may be eligible to receive a disbursement of financial aid funds, even though they have withdrawn. This is referred to as a "post-withdrawal disbursement." To be eligible to receive a post-withdrawal disbursement, students must have a complete financial aid file in the Financial Aid Office and meet all eligibility requirements. Students who are eligible to receive a post-withdrawal disbursement will be notified in writing by the Financial Aid Office and will have 14 days to respond to the notice.